Financials: Features at a glance

Nominal Ledger

• Flexible Chart of Accounts Account, Type, Sub Type, Cost Centre, Department and Project
• Financial Calendar Define up to 24 periods
• Rebuild Periods Allows period balances to be re-calculated if the Financial Calendar is adjusted during the fiscal year
• Dimensional Analysis Cost Centre, Department* and Project* analysis
• Group Analysis Group together Nominal accounts for additional reporting and analysis
• Journals Reversing, Recurring, Retained (Skeleton) and VAT journals
• Budgeting Budgeting at Account, Cost Centre, Department and Project level with import facilities from Microsoft Excel using Pegasus XRL
• Private Nominal Accounts Account details can be restricted to users who have had additional security applied
• Real-time or Batch Update Update Nominal accounts in real time or batch update from source ledgers
• Distribution Accounts Transactions posted to distribution accounts are automatically distributed to cost centres based on defined percentages
• Multi-Currency Nominal accounts can hold both base and currency period to date, year to date and previous year values
• Revaluation Currency bank balances can be re-valued at any time based on current exchange rates
• Transaction History Retain transactions and journal images for up to nine years
• User Definable Views* Define financial management Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across fiscal years and periods with transactional drilldown and easy export facilities to Microsoft Excel
• Transactional Drilldown Drilldown through user definable Views or Nominal accounts to period values, transactions and source documents
• Financial Reporting An extensive range of reports are provided as standard including the ability to define your own management reports (Profit & Loss and Balance Sheet)
• Consolidation Multi-company account consolidation providing group reporting facilities with the ability to consolidate ledgers with different operating currencies
• Excel Integration Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
• Customisable The Nominal Ledger can be customised to suit the specific requirements of your business
• Context sensitive Help Comprehensive and easy to use Help facilities
   

Cashbook

• Receipts and Payments Can be processed in the Cashbook, Sales or Purchase Ledgers
• Batch Processing Batches of Receipts or Payments can be posted together in a single transaction
• Cashbook Types  Allows the creation of multiple Cashbook types for Receipts, Payments and Transfers to match how transactions will appear on bank statements
• Recurring Entries  Set-up direct debit and standing order entries on a monthly, quarterly or user definable basis 
• Bank Reconciliation Includes transactional drilldown, ledger postings, the ability to save a partially completed bank reconciliation and the ability to produce the bank reconciliation listing as per the bank statement
• Bank Transfers Transfer funds from one account to another 
• BACS and e-Banking  Allows payments to be processed via BACS and banking software
• Multi-Currency Create home and currency bank accounts
• Petty Cash Create any number of Petty Cash accounts
• Cheque & Remittance Advice Allows combined cheque and remittance advice production, to suit your company stationery
• Matching Easily match and remove any incorrectly posted transactions which will never appear on the Bank Statement 
• Opening Balances Individual account set-up is simplified with the Opening Balances routine
• Transaction History Reconciled transactions can be retained for up to 99 periods
• Comprehensive Reporting An extensive range of reports are provided as standard
• Account View Provides reconciled and un-reconciled information, statement number and date range selection, transaction detail, statement line number and paying in slip reference
• Excel Integration Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
• Customisable The Cashbook can be customised to suit the specific requirements of your business
• Context Sensitive Help Comprehensive and easy to use Help facilities

Sales Ledger

• Trade in Multiple Currencies Process transactions in any currency, with values recorded in the base and customers operating currency 
• Delivery and Head Office  Unlimited delivery accounts with the ability to re-direct invoices and statements to Head Office
• Trading Terms Define trading terms for an individual or a range of customers (eg payment terms, settlement discount and credit limit)
• Credit Control Includes statement production, debtor letters, provision for bad debts, customer debtor days, statistical debtor analysis, customer notes and the ability to place customer accounts on stop
• E-mail Integration Produce customer e-mails, statements and copy invoices, automatically generating a customer note for audit and reporting purposes
• Multiple Contacts Unlimited contacts and the ability to apply up to six attributes against each contact, ideal for marketing campaigns and targeted mailings 
• Disputed Invoice Analysis Assign user definable reason codes against disputed invoices, with reporting facilities to highlight any trends and automatic customer note generation
• Statistical Debtor Analysis Includes average debtor days, turnover and Sales analysis for up to 99 periods
• Customer Notes Assign notes to customer records as a reminder or a task for others, with full e-mail integration
• Dormant Accounts  Exclude any dormant accounts from Sales processing, searches and reports
• Transaction History Retain transactions for up to 99 periods
• Attachments  Attach multiple files (eg spreadsheet, Word document) to a customer account
• User Definable Views
  Define Sales Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across Sales periods with full transactional drilldown and easy export facilities to Microsoft Excel or Word
• Transactional Drilldown Drilldown through user definable Views or sales accounts to transactions and source documents
• Comprehensive Reporting An extensive range of reports are provided as standard 
• Excel Integration Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
• Customisable The Sales Ledger can be customised to suit the specific requirements of your business 
• Context Sensitive Help Comprehensive and easy to use Help facilities

Purchase Ledger

• Trade in Multiple Currencies Process transactions in any currency with values recorded in both the base and suppliers operating currency 
• Ledger Account Specify an alternative ledger account to receive payments for this supplier eg a factoring house
• Trading Terms Define individual terms or profiles to attach to supplier accounts, including settlement discount rates and supplier payment terms
• Suggested and Automatic Payments  Methodical payment routines that allow the progression of payments for suppliers from suggested payments to authorisation and through to generation of cheque and BACS payments 
• Cheque & Remittance Advice Flexible design allows the generation of a combined or individual cheque and remittance advice, to suit your company stationery
• E-mail Integration Send an email directly from the supplier account using contact information. This will automatically generate a supplier note for audit and reporting purposes
• Purchase Invoice Register (PIR) Use PIR to record Purchase Invoices and Credit Notes. Once authorised the transactions can then be posted to the Purchase Ledger to update the accounts and the Purchase analysis files
• Held Invoice Analysis Assign user definable reason codes against disputed Invoices, with reporting facilities to highlight any trends and automatic supplier note generation
• Multiple Contacts Unlimited contacts and the ability to apply up to six attributes against each contact
• Dormant Accounts  Exclude any dormant accounts from Purchase processing, searches and reports
• Attachments  Attach multiple files (eg spreadsheet, Word document) to a supplier account
• Transaction History Retain transactions for up to 99 periods
• User Definable Views Define Purchase Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across periods with full transactional drilldown and easy export facilities to Microsoft Excel or Word
• Transactional Drilldown Drilldown through user definable Views or Purchase accounts to transactions and analysis 
• Comprehensive Reporting An extensive range of reports are provided as standard 
• Excel Integration Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
• Customisable The Purchase Ledger can be customised to suit the specific requirements of your business 
• Context Sensitive Help Comprehensive and easy to use Help facilities

Costing

• Contracts, Jobs and Phases This flexible structure provides extensive control, monitoring and reporting of Contracts, Jobs and Phases 
• Estimates Full Estimate processing with budget forecast and Quote production facility. A Job can be created from an Estimate without the need to re-key the information and an Estimate can be used more than once 
• Cost Types Use an extensive range of Cost and Revenue cost types including: Direct and Recharge Expense, Labour, Contractor, Stock, Retention, Interim & Final Billing, Overhead and Retention
• Cost Code Analysis Create unlimited Cost Codes, linked to Cost Types, to give unlimited analysis of cost and revenue transactions, overheads and budget comparison 
• Cost Rates Allows up to 999 Cost Rates to be used at Contract or Job level. If a change of rate is required this can be applied at transaction level, applying the appropriate cost from the Cost Code
• Budgets Actual and revised budgeting facilities
• Revenue,  Revenue postings created in Costing can generate detailed Documents in Invoicing or SOP. Choose to Invoice by individual Cost lines, Frameworks, Cost Types or a direct value 
  Integration  Real-time integration with Opera II Financials, Supply Chain Management and Payroll & HR means transactions are only required to be processed once
• Batch Processing Use Batch Processing to enter batches of Timesheets or Costs for a range of Jobs in one efficient process
• Payroll Transfer Employee Timesheets processed in Costing can easily be transferred to Payroll, saving the need to re-enter the information
• Frameworks Group associated Cost Codes and apply to Jobs and Estimates to simplify the budget process
• Department Analysis Add further analysis by introducing an optional Department code against Jobs and Estimates
• Transactional Drilldown Detailed, multi-level transactional drilldown at Contract and Job level 
• User Definable Views Define Costing Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across periods with full transactional drilldown and easy export facilities to Microsoft Excel
• Global Cost Codes Provides the ability to perform a global update of Cost Codes, including the option to increase any overhead values 
• Comprehensive Reporting An extensive range of reports are provided as standard
  Excel integration Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
• Customisable Costing can be customised to suit the specific requirements of your business
• Context Sensitive Help Comprehensive and easy to use Help facilities
   

* Advanced Nominal only